Introduction to Patient Files in SigmaMD

In the digital age, efficient and secure management of patient documents is critical for healthcare providers. The Patient Files screen is a specialized area integrated into each patient's chart where providers can manage various patient-related files such as images, videos, and PDFs.

Key Features

File Management: Users can upload, archive, and rename documents directly within the patient's chart. Whether it’s a scan of a lab report or a video from a clinical examination, the Patient Files screen handles various file types efficiently.

Folder Organization: Users have the flexibility to create, delete, and rename folders as needed to keep the patient's documents organized. This feature is particularly useful for categorizing documents by visit date, condition, or type of document.

Default Folders: To streamline the management process, Patient Files includes default folders that cannot be removed but are essential for clinical practice. Files will be stored in each folder automatically following the rules below:

• Chat Documents: Stores files shared through patient communication.
• Lab Orders: Keeps all lab requisitions and results in one place.
• Referrals: Archives all referral PDFs created for that patient.

File Mobility: Within the Patient Files screen, files can be easily moved from one folder to another, allowing for dynamic file management. This is crucial for maintaining an organized and up-to-date file system as patient information evolves over time.

Benefits of Using Patient Files

Centralization: Keeps all patient-related documents in one secure, accessible location.
Efficiency: Enhances productivity by reducing the time spent searching for patient documents.

Security: Ensures that sensitive patient information is stored securely and in compliance with HIPAA regulations.

Collaboration: Facilitates better collaboration among healthcare team members by providing easy access to necessary documents.

For healthcare providers looking to optimize their practice's operational efficiency and ensure the security of patient data, integrating SigmaMD's Patient Files into their daily routine is a step toward transforming patient management in the digital era.